Poly Prep's mission is to prepare and inspire the next diverse generation of leaders and global citizens to act with intelligence, imagination, and––above all––character.

Poly Prep seeks applicants for the position of UPPER SCHOOL DIVISION COORDINATOR. The Upper School Division Coordinator will assist the Head of the Upper School with the management, logistics, and daily operations of the Upper School division. The Coordinator will proactively anticipate divisional administrative needs and create systems for efficiently addressing them. The Upper School Division Coordinator will be someone who likes to engage in a fast-paced educational environment, works quickly, efficiently, and collaboratively, and who can meet challenges and opportunities with warmth and openness.

PRIMARY RESPONSIBILITIES AND ACCOUNTABILITIES 

• Manage, anticipate, and schedule the calendar of the Head of Upper School
• Manage, anticipate, and schedule the Upper School division calendar, in collaboration with the Dean of Students, Upper School Deans Coordinator, Arts, Athletics, and the Events Management team
• Assist with Upper School and faculty events, including but not limited to professional development events, Commencement, Cum Laude inductions, faculty meetings, and faculty social gatherings
• Oversee the standardized testing administration of the PSAT, SAT, and ACT
• Oversee logistical elements of local field trips, including securing transportation, meals, and permission forms
• Order and maintain inventory of supplies for Middle and Upper School faculty
• Coordinate school photos for the yearbook for Upper School students and faculty
• Anticipate all administrative tasks that would support the Upper School and Academic Program, including the creation of systems for efficient execution of program initiatives
• Actively participate in a positive school culture through shared duties, faculty meeting discussions, participation in special events, committees, and professional development
• Interact with students, teachers, families, and all other constituents in a cordial, professional manner

QUALIFICATIONS

Education:  Bachelor’s degree 

Experience:  Minimum 3-5 years experience in a school office setting or as executive administrative assistant or in a professional setting. Experience in an independent school or educational setting is preferred.

Specific Skills: Expert skills in Google Suite, experience with student information systems such as Veracross preferred; comfort learning new technologies and data management systems

Certifications/Licenses:  None required

Special Requirements:   None required

Salary: $85,000 - $95,000 (All levels of experience are welcome to apply. Salary is based upon, but not limited to, relevant experience and expertise.)

Poly Prep strives to be an equitable, just, and diverse community, one proud of and deeply committed to empowering students to discover who they are and what they want to be. In keeping with the country day school philosophy, we seek community members who will share a passion for learning in and out of the classroom. Every educator at Poly Prep aspires to uphold our mission “to support and inspire the next diverse generation of leaders and global citizens to act with intelligence, imagination and--above all--character.”

We offer a supportive environment, with a full benefits package (medical, dental, vision, life insurance, a generous match on our 403(b) retirement plan, long-term disability, flexible spending account, pre-tax commute benefit, and free lunch).   

How to Apply: Interested applicants should apply through Upper School Division Coordinator to submit your resume, cover letter, and specific evidence of qualifications to Sarah Bates, Head of Upper School.

Poly Prep is an equal opportunity employer and provides equal employment opportunities to all employees and applicants for employment. We prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.