Poly Prep seeks applicants for the position of Director of Advancement Services. Reporting to the Senior Director of Advancement, the Director of Advancement Services will provide leadership and direction for gift administration, stewardship, research and prospect/donor management, as well as reporting and systems, for the department.

The Director of Advancement Services must be proficient in Blackbaud products and possess knowledge integrating accompanying systems and tools such as WealthX, Research Point, or DonorSearch. The Director of Advancement Services will be a strong communicator – both written and oral – with experience training team members in data systems, as well as methodical and detail-oriented with excellent time-management skills who can advance multiple projects while meeting deadlines.

PRIMARY RESPONSIBILITIES AND ACCOUNTABILITIES

• Manage all data systems that serve the Advancement Office.
• Maintain existent written data Policies and Procedures and create new ones to ensure data integrity and data cleansing on an ongoing basis. 
• Serve as the primary liaison between other Departments (Technology, Business Office, and Admissions) to ensure ongoing communications and smooth interface between Raiser’s Edge and other school data systems.
• Design and generate customized queries, reports, and exports, including but not limited to donor and grant reports, endowed fund reports, Annual Giving, Capital, and special project reports, solicitation lists, mailing and invitation lists.
• Provide advancement colleagues with the information to respond promptly to donor requests, questions, and concerns received via phone, email, and mail. Under direction of the Senior Director of Advancement and Director of Major Gifts, undertake regular initiatives to verify donor commitments and intentions.
• Collaborate and supervise the work of the Manager of Advancement Services in the areas of Gift Processing & Management, Stewardship & Donor Relations, Business Office Partnerships & Audit Process, Events Invitation & Tracking, and Technology Systems employment and operations.
• Perform due diligence when contracting third parties, and manage all contracts, to include Consultants and their work follow-up and timelines.
• Work collaboratively within the Advancement Office to ensure seamless identification, cultivation, solicitation, and stewardship of major donors and prospects. 
• Manage the prospect research systems and donor profiles for frontline fundraisers.
• Oversee the generation of all listings for the Annual Report and its mailing list.
• Provide a wide array of complex and intricate analytical reports in support of advancement related activities. Coordinate and fulfill all departmental data requests, including donor analysis, mailing lists, and financial reporting.
• Manage and execute all routine data reporting for the Board of Trustees and for annual benchmarking purposes (DASL, NYDOD, INDEX, and Accreditation).

QUALIFICATIONS

Education: Bachelor’s degree. Accounting desired but not required. Master’s degree preferred.

Experience: A minimum of six years of experience in the field of fundraising, data management and analysis, as well as prospect research.

Specific Skills:

• Experience with constituent relationship management (CRM) databases and/or reporting software. Experience with Raiser's Edge is required. 
• Strong working knowledge of Google Suite.
• Excellent interpersonal and communication skills, both oral and written, to effectively communicate with senior management, Trustees, prospective donors, volunteers, and staff.
• Creativity in problem solving.

Certifications: n/a

Special Requirements: Availability to work some evenings and weekends.

Salary Range: $95,000 - $105,000

Poly Prep strives to be an equitable, just, and diverse community, one proud of and deeply committed to empowering students to discover who they are and what they want to be. In keeping with the country day school philosophy, we seek community members who will share a passion for learning in and out of the classroom. 

We offer a supportive environment, with a full benefits package (medical, dental, vision, life insurance, a generous match on our 403(b) retirement plan, long-term disability, flexible spending account, pre-tax commute benefit, and free lunch).   

How to Apply: Click [Apply for this position] to submit your resume, cover letter, and specific evidence of qualifications to Keith Wiggs, Senior Director of Advancement. 

Poly Prep is an equal opportunity employer and provides equal employment opportunities to all employees and applicants for employment.  We prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.