Poly Prep seeks applicants for the position of Upper School Division Coordinator. The Upper School Division Coordinator will assist the Head of the Upper School and the Assistant Head of School, Academics with the management, logistics, and daily operations of the Upper School division. The Coordinator will proactively anticipate divisional administrative needs and create systems for efficiently addressing them. The Upper School Division Coordinator will be someone who likes to engage in a fast-paced educational environment, works quickly, efficiently, and collaboratively, and who can meet challenges and opportunities with warmth and openness.

PRIMARY RESPONSIBILITIES AND ACCOUNTABILITIES

• Manage, anticipate, and schedule the calendars of the Head of Upper School and Assistant Head of School, Academics in a timely manner
• Manage, anticipate, and schedule the Upper School division calendar, in conjunction with the Director of Student Life, Upper School Deans Coordinator, Arts, Athletics, and the Events Management team
• Assist with Upper School and faculty events, including but not limited to professional development events, Commencement, Cum Laude inductions, faculty meetings, and faculty social gatherings
• Collaborate with Dean of Faculty to fulfill all aspects of Middle and Upper School faculty professional development requests, including but not limited to registration for conferences, hotels, and reconciliation of funding
• Track and reconcile Upper School and Academic Program budgets
• Oversee logistical elements of local field trips, including securing transportation, meals, and permission forms
• Order and maintain inventory of supplies for Middle and Upper School faculty
• Attend weekly Events Meeting as representative of the Upper School
• Maintain the Upper School Faculty Portal to ensure all necessary information and documentation is available for Upper School faculty and staff, including calendars, policy documents, and manuals
• Coordinate school photos for the yearbook for Upper School students and faculty
• Anticipate all administrative tasks that would support the Upper School and Academic Program, including the creation of systems for efficient execution of program initiatives

QUALIFICATIONS

Education: Bachelor’s degree 

Experience: 3-5 years as administrative assistant in a professional setting

Specific Skills: Experience with technology platforms Google Suite and Veracross; and comfort learning new technologies and data management systems

Salary Range: $28.85 - $33.65 per hour

Poly Prep strives to be an equitable, just, and diverse community, one proud of and deeply committed to empowering students to discover who they are and what they want to be. In keeping with the country day school philosophy, we seek community members who will share a passion for learning in and out of the classroom. 

We offer a supportive environment, with a full benefits package (medical, dental, vision, life insurance, a generous match on our 403(b) retirement plan, long-term disability, flexible spending account, pre-tax commute benefit, and free lunch).   

How to Apply: Click [Apply for this position] to submit your resume, cover letter, and specific evidence of qualifications to Sarah Bates, Head of Upper School and Michal Hershkovitz, Assistant Head of School, Academics.

Poly Prep is an equal opportunity employer and provides equal employment opportunities to all employees and applicants for employment.  We prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.